Privacy Policy

Last updated: 11/11/2025

This Privacy Policy explains how personal data is collected and used on richardmalcolm.uk, operated by Richard Malcolm. I am committed to protecting your privacy and handling any personal data responsibly and securely.

Data I Collect

I only collect the personal information you voluntarily provide when using the contact form, including:

Your name

Your email address

Your message

Standard server logs may also record basic technical information such as IP address and browser type for security and performance purposes.

Purpose of Processing

I process your personal data solely to:

  • Respond to your enquiry

  • Communicate regarding collaboration or potential opportunities

  • Maintain website security and prevent spam

I do not use your data for marketing, profiling, advertising, or automated decision-making.

Legal Basis

The lawful basis for processing your information is:

Legitimate Interest

(UK GDPR Article 6(1)(f))

This allows me to receive and respond to messages sent via the site.

How Your Data Is Stored

Your data may be stored in:

  • My secure email inbox

  • My website’s protected contact form system

Data is not shared with any third party unless required by law.

If you choose to contact me using PGP encryption, only I can decrypt those messages.

Data Retention

I keep enquiries for 6–12 months unless ongoing communication requires longer retention.
You may request deletion at any time.

Basic server logs are retained only for short, security-related periods according to standard hosting practices.

Cookies & Tracking

This site:

  • Does not use analytics

  • Does not use advertising or tracking cookies

  • Uses only essential, security-related functionality

Because no non-essential cookies are used, a cookie banner is not required.

Your Rights (UK GDPR)

You have the right to:

  • Request access to your data

  • Request correction or deletion

  • Restrict or object to processing

  • Contact me regarding any privacy concerns

To exercise these rights, contact me via the email provided on this website.

How I Protect Your Data

I implement appropriate technical and organisational measures to safeguard personal data submitted through this website. This includes secure communication methods, careful handling of enquiries, and maintaining up-to-date systems. Only the minimum necessary information is collected, and it is stored and processed responsibly.

This approach ensures your data is protected without disclosing sensitive technical details that could otherwise increase exposure to cyber threats.

Links to External Sites

This website may include links to external platforms such as LinkedIn, TryHackMe, or GitHub.
I am not responsible for the privacy practices of external websites.

Contact

For any privacy-related enquiries, or to make a data request, please contact me via the email address available on this site.
If preferred, you may also use the PGP public key provided in the Secure Communication section.

Updates to This Policy

This policy may be updated occasionally.
The latest version will always be available on this page.

Privacy Policy

Privacy Policy